Job Description
Job DescriptionUnit: OPAP
35 hours/week, 12 months/year
Application Deadline: Open Until Filled
Priority Screening: June 2, 2025 Position Summary:SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for a Program Assistant in the Nursing Department.
The Nursing Program Assistant plays a vital role in supporting the SUNY Ulster Nursing Program by managing student data, coordinating day-to-day operations, and performing a range of administrative tasks. This position is essential to ensuring the program runs efficiently, remains compliant with institutional and accreditation standards, and delivers high-quality service to students, faculty, and external stakeholders. The role requires discretion, sensitivity, and the ability to handle confidential information with the utmost trust and professionalism.
Duties and Responsibilities: Department Operations
- Manage the day-to-day operations of the department (eg. assist faculty and coordinators, clerical duties, contracts, assist with advisement and retention efforts, book orders, answer phones, maintain supplies, manage Department email, other).
- Provide support to student, faculty, coordinators, and department needs
- Schedule and support meetings, events (e.g., Pinning Ceremony, Advisory Committee), and student/faculty appointments.
- Take meeting minutes, prepare agendas, and assist with office organization.
- Maintain departmental website and social media.
- Assist with class scheduling and room management.
Retention and Recruitment
- Provide support for Open House and Information Sessions
- Ordering and proctoring HESI exams
Student Services & Records
- Accurately enter and maintain student and applicant data.
- Manage clinical compliance data (immunizations, CPR, insurance, background checks).
- Guide students through program requirements, applications, and admissions.
- Assist with the application and admissions process.
- Maintain organized electronic and paper records.
Budget & Purchasing
- Maintain budget data and assist with annual budget prep.
- Process requisitions, track purchase orders, and submit invoices.
Data Management & Reporting
- Collect and analyze data for reports, presentations, and accreditation.
- Ensure compliance with accreditation requirements and faculty credentials.
- Maintain current Affiliation Agreements and MOAs with clinical sites.
Special Projects
- Support the Department Chair on special projects.
Additional Responsibilities
- Perform other duties as assigned.
Minimum Qualifications:
- Associate’s Degree
- strong computer skills, including word processing and spreadsheet knowledge
- attention to detail
- ability to work independently and with all levels of staff and faculty
- excellent interpersonal skills.
And
- Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.
Preferred Qualifications
- Experience with Banner, ExamSoft, Microsoft Office (Outlook, Excel, Word)
Salary:An initial starting salary of $41,600 annually with an excellent benefits package. This position is contingent upon adequate funding.
Additional InformationSUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.
In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 15 holidays including 4 floating holidays. In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment.
Application Process:The position is open until filled. However, to ensure consideration, application materials should be received via email by June 2, 2025 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.
Applicants must submit the following materials to be considered for the position:
- Resume or CV
- Cover letter which discusses your qualifications and interest in the position
- Contact information for 3 professional references
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to the SUNY Ulster website for additional campus community information.
SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.
Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.
Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.
Conditions of EmploymentEmployment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States, and all other required pre-employment conditions are met.
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