Job Description
Job Description•Maintain Purchasing System and ensure supplier and product database always up to date and optimised
•Proactively monitor orders to identify and engage the business regarding those that may be problematic
•Provide administrative support and inputs for stock and margin reporting
•Provide ad-hoc reporting as and when requested
•Efficiently managing the workflow to minimise invoice queues at any given time
•Support the Procurement and Accounts Payable with relevant ad-hoc requests
•Work closely with Ops, Chefs, Finance and Procurement to optimise supplier performance management
•Influence and challenge internal customers on procedural issues and ensure contracted supplier use
•Cleansing and enrichment of supplier and spend data
•Verify that invoices, payment terms and payment methods comply with agreed terms
•Ensure database cost prices and purchase codes are accurate
•Ensure recipes are created in Adaco and linked to our Revenue System (MICROS)
•Report on missing PLU’s & recipes on a weekly basis.
•Analyze COS and report against budget/theoretical
•Liaise with the Finance department to provide timely adjustments on the systems (Adaco and Sage), after the site food and beverage rec is sent out.
•Manage supplier performance data for monthly, quarterly and annual supplier reviews, and share resolutions for recurring issues
•Develop dashboards for our suppliers, and proactively seek actionable insight
•Carry out trend analysis on key metrics such as costs, volumes, consumption etc. to identify patterns and/or highlight anomalies or potential issues
•Continuous improvements to systems and processes to ensure best practice, optimum effectiveness and efficiency
•Continuously monitor and review the market and relevant commodities to stay informed with the latest commercial trends and supplier movementsCorporate Procurement, Purchasing Activities