Job Description
Job Description
Job Overview
Join our dynamic team as an Office Administrator, where you will play a pivotal role in ensuring the smooth operation of our office environment! You’ll be the backbone of our administrative functions, overseeing essential tasks that keep our organization thriving. From managing schedules to coordinating events, your organizational prowess and communication skills will shine as you support our team and enhance our workplace culture.
What you’ll do
- Manage daily office operations, ensuring a welcoming and efficient environment for all team members and visitors.
- Oversee schedule management, including calendar coordination and appointment setting to optimize time for executives and staff.
- Assistant project managers with administrative based work I.E. submittals, monthly billings, close outs.
- Assist with human resources functions, including new hire drug screening, training & development initiatives, and employee onboarding.
- Conduct bookkeeping tasks using Foundation Software to maintain accurate financial records
- Assist clerical staff, providing guidance and support to foster a productive team atmosphere.
- Plan and execute office events that promote team bonding and enhance workplace morale.
- Manage front desk responsibilities, including answering multi-line phone systems with professionalism and courtesy.
Requirements
- Proven experience in office administration or a related field with a strong emphasis on organizational skills.
- Demonstrated supervisory experience with the ability to lead a team effectively.
- Excellent communication skills to interact positively with colleagues, vendors, and clients alike.
- Proficient in schedule management, calendar coordination, and filing systems to maintain order in the office.
- Experience in a construction management setting is a plus but not required; we value adaptability!
- Ability to handle multiple tasks simultaneously while maintaining attention to detail.