Administrative Assistant - Real Estate & Construction
Job Description
Job DescriptionSalary: $20-$25 Hr (DOE)
Be the Backbone Behind the Build
At Urban Ecospaces we build affordable housing, resilient infrastructure, and sustainable communities across NYC. None of that happens without the right people keeping our operations strong. Thats where you come in.
Were looking for a detail-driven Administrative Assistant to join our team and support our Director of Business Affairs. From payroll to compliance to keeping the books in order, this role is the glue that holds our day-to-day operations together. If youre organized, eager to learn, and want to grow in the construction/real estate development field, this is your opportunity.
What Youll Do
- Keep vendors and clients happy with smooth billing, invoicing, and payments
- Assist with payroll, onboarding, and benefits to support our growing team
- Ensure we stay compliant by managing subcontractor insurance & HR records
- Handle day-to-day transaction tracking in QuickBooks (training available if new to the platform)
- Be the go-to support for our Director of Business Affairs and cross-team projects
- Handle special projects and other duties that keep the business running strong
What Were Looking For
- Someone who can think on their feet, solve problems with confidence, and make smart decisions without needing step-by-step direction.
- Experience in accounting, HR, or office administration (construction experience = bonus points!)
- Comfort with Microsoft Office (Excel, Word, Outlook)
- QuickBooks knowledge is great but well train the right person
Perks & Benefits
- 401(k) with company contribution
- Medical, dental, and vision insurance
- PTO, paid holidays, and sick leave
- Professional development opportunities
- A supportive, collaborative team that values your growth
Additional Information
Direct applicants only no recruiters or agencies, please.
Urban Ecospaces is proud to be an Equal Opportunity Employer.