Front Office Accounts Payable/Receivable

Job Description

Job DescriptionSalary: $45,000.00 commensurate with experience

Clarity Water Technologies, LLC, a commercial water treatment company, is seeking a full-time, clerical-level front office admin for accounts payable/accounts receivable and data entry primarily in QuickBooks and occasionally in 3rd party compliance portals/software suites (Avetta, Ariba, Vendor Caf, P.I.P., etc.), of commercial clients. Primary responsibilities will include:

• Sending batch invoicing twice per month.
• Receiving mail, processing checks, accounts receivable/accounts payable work, making deposits, posting merchant payments, charging customer credit cards on request, inputting select vendor invoices,receiving and labeling packages from UPS/FedEx, filing, answering phones (very light), occasional general office duties and support.
• Be responsible for past due collections, communicate with customers regarding short-paid/skipped payments.
• Process and pay Sales & Use Tax to multiple states monthly or quarterly.
• Managing special project customers requested compliance and invoice submissions, coordinating and uploading required documents. Working in Portals such as: SAP/Ariba, Coupa, Avetta, Oracle, CBRE/VendorCafe, Corrigo, etc. These are also known as Digital third-party compliance, supplier networks, cloud-based supply chain management platforms, invoice management platforms for compliance documentation, and insurance certificates.
• Request insurance certificates from carriers for our customers and review customer requested insurance requirements that are not standard. Work with our in-house contract administrator to negotiate insurance requests from customers.
• Support with Invoicing, Reporting, sales order/purchase orders Sourcing equipment and pricing from our current vendors.Track shipments and delivery dates.
• Receive and pay company parking/violation tickets monthly.

Must have real world, working knowledge of Windows, Microsoft Office (particularly Excel), Adobe and other commonly used clerical applications, and preferably some experience with entries into QuickBooks. Experience in water treatment, construction, public works, or other similar service-based contracts would be highly desired. Notary certification would be helpful. Applicant must be willing to work full-time, 8am- 4pm on-site and have a minimum 3-5 years of solid experience in a clerical/office environment. Compensation includes health benefits, retirement plan and paid time off. Clarity is an Equal Opportunity Employer.