Job Description
Job Description
Job Title: Events & Special Projects Coordinator
Location: New York, NY
Industry: Legal Services
Pay: $30.00 – $35.00 / Hourly
Benefits: This position is eligible for medical, dental, vision, and 401(k),
About Our Client:
Addison Group is partnering with our client, a leading organization in the legal industry, to hire an Events & Special Projects Coordinator. This is a contract role through April 2026, with the potential for extension for a standout candidate.
Job Description:
This role supports the planning, coordination, and execution of firm-wide events, volunteer programs, and special projects. The position requires someone highly organized, detail-oriented, and comfortable managing multiple tasks in a fast-paced, client-facing environment.
Key Responsibilities:
- Coordinate and execute in-person events, ranging from small private dinners to larger office receptions.
- Manage event budgets, logistics, vendors, and run-of-show planning to ensure a seamless client experience.
- Act as the on-site point of contact during events, supporting internal and external participants.
- Handle firm swag requests, including inventory management, packaging, shipping, and maintaining the swag database.
- Support the firm’s Corporate Social Responsibility (CSR) initiatives by coordinating volunteer opportunities, updating the CSR platform, and preparing communications such as newsletters and event materials.
Qualifications:
- 1–2 years of professional experience, ideally in hospitality, events, or another high-pressure, client-facing environment.
- Strong time management skills with the ability to prioritize multiple deadlines.
- Highly organized and detail-oriented, with strong customer service skills.
- Flexible and adaptable to handle varied responsibilities (“wearing many hats”).
- Willingness to work evenings or weekends for events as needed.
Additional Details:
- Contract through April 2026 (possible extension).
- Hybrid schedule: 4 days onsite; evenings and weekends may be required for events.
- Full-time hours, typically 9:30 AM – 5:30 PM, with 45–50 hour weeks during busy event periods.
Perks:
- Opportunity to gain experience in a leading legal industry environment.
- Hands-on involvement in high-profile events and corporate initiatives.
- Hybrid work schedule with exposure to C-Suite executives and firm leadership.
Benefits:
- Medical, Dental & Vision Insurance
- 401(k) Retirement Plan
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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