Job Description
Prime Group Holdings, LLC, a vertically-integrated private equity real estate firm focused on self storage and other alternative real estate asset classes, has an exciting opportunity for a talented Office Manager to join its team in Saratoga Springs, NY.
With $6.6 billion in assets under management, Prime Group is one of the largest private owners and operators of self-storage properties in the world, owning and operating over 310 self-storage assets in 28 states, two Canadian provinces and the U.S. Virgin Islands containing over 23 million rentable square feet. The firm manages three flagship funds on behalf of a global investor base, including the largest self-storage dedicated fund ever raised, Prime Storage Fund III.
Headquartered in Saratoga Springs, NY, Prime Group has more than 700 employees. The firm has a regional office in Jupiter, FL and investment originations offices in Denver, CO, Hackensack, NJ, Yorktown, VA and Calgary, Alberta. Prime Group’s 21-person senior leadership team is supported by teams including sourcing and acquisitions, asset and portfolio management, compliance/legal, property management, information technology, transactions/financing, marketing, accounting and training, among others.
Prime Group’s success is built on a culture of respect, teamwork, business ethics, accountability and persistence. The company deeply values the strong relationships it has built with its customers, employees, investors and stakeholders. Pitchbook, a leading resource for comprehensive data, research and insights spanning the global capital markets, named Prime Group as one of the top 10 real estate value-add fund managers in Pitchbook’s 2023 Global Manager Performance Score League Tables.
Position Overview
The Office Manager will support the operations of our private equity firm. The Office Manager will play a vital role in ensuring the smooth day-to-day functioning of the office, supporting executive leadership, managing vendors and facilities, and handling administrative tasks. This role requires discretion, professionalism, and the ability to thrive in a fast-paced, confidential, and performance-driven environment.
Essential Responsibilities
- Oversee the daily operations of the office, ensuring a professional and efficient work environment
- Manage office supplies, equipment, vendor relationships, and facilities maintenance
- Serve as a point of contact for building management and external service providers
- Maintain office policies and procedures and ensure they are followed.
- Provide administrative support to leadership, including scheduling, calendar management, and travel coordination.
- Oversee office maintenance, repairs, and equipment
- Coordinate internal and external meetings
- Organize company meetings, events, and team-building activities.
- Prepare agendas, take meeting minutes, and follow up on action items as needed
- Assist with preparation and distribution of reports, presentations, and marketing materials.
- Process office invoices, track expenses, and assist with budgeting
- Work with accounting or finance teams to ensure timely payment of vendors and reconciliation of office-related expenses
Qualifications
- Bachelor’s degree or equivalent experience.
- 5+ years of office management or executive administrative support experience, ideally in professional services environments
- Strong interpersonal and team leadership capabilities.
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to multitask, prioritize, and maintain professionalism in a fast-paced environment.
- Discreet, trustworthy, and able to handle confidential information
- Ability to prioritize and manage multiple tasks with minimal supervision
Compensation
- Competitive rate of pay and a generous benefits program
- Medical, dental, vision, life, short-term disability, and long-term disability insurance program
- Paid vacation time; paid sick time; paid holidays
Equal Opportunity Employer Statement
Prime Group Holdings is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.