Job Description
Job DescriptionWe are looking for an organized and detail-oriented Receptionist to join our team in Victor, New York. In this long-term contract role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and efficient experience. This position offers an opportunity to showcase your administrative skills while contributing to the smooth operation of daily office activities.
Responsibilities:
• Manage a multi-line phone system by answering calls promptly and directing them to the appropriate departments.
• Greet clients, visitors, and staff with courtesy and ensure their needs are addressed.
• Maintain accurate records by performing data entry tasks and organizing files.
• Schedule appointments and coordinate meeting arrangements to support office operations.
• Prepare and respond to email correspondence in a timely and detail-oriented manner.
• Utilize Microsoft Word, Excel, and Outlook for document creation, data management, and communication.
• Deliver excellent customer service by addressing inquiries and resolving issues effectively.
• Support office efficiency by keeping files organized and accessible.
• Collaborate with team members to ensure seamless communication and workflow.• Proficiency in managing multi-line phone systems.
• Strong customer service skills with a focus on attention to detail.
• Experience in data entry and maintaining organized records.
• Ability to handle email correspondence with clarity and precision.
• Excellent interpersonal skills for effective communication and collaboration.
• Knowledge of Microsoft Word, Excel, and Outlook.
• Skilled in scheduling appointments and managing calendars.
• Detail-oriented with strong organizational abilities.