Job Description
Job Description
Winston Staffing is seeking a highly organized and detail-oriented Administrative Coordinator to support one of our clients in Suffolk County. This temporary role is ideal for a candidate who thrives in a structured environment, can work independently, and demonstrates strong administrative, organizational, and communication skills. The Administrative Coordinator will work closely with the Administrative Director to manage a wide range of administrative responsibilities, including statistical reporting, compliance tracking, and personnel documentation.
Bilingual candidates are strongly encouraged to apply.
Key Responsibilities
Payroll & Attendance Management
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Prepare and verify payroll information within established timeframes.
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Maintain accurate attendance, sick, holiday, vacation, and personal day records.
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Identify and report attendance patterns and trends to the Administrative Director.
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Generate and distribute accrual reports each pay period.
Development & Documentation
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Prepare monthly dashboard statistics and submit to the Administrative Director.
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Maintain and update laboratory manuals (e.g., GI 1, GI 2, Infection Control, Safety).
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Monitor and track laboratory staff compliance (physicals, evaluations, competency assessments).
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Maintain and update the Laboratory Overtime Report to assist with weekend coverage.
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Track and report employee mandations and develop additional programs as needed.
Personnel Records Management
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Maintain up-to-date personnel files and forward documents to Human Resources.
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Submit Personnel Change Requests (PCRs) and other documents on time.
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Keep an updated laboratory personnel list.
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Identify and escalate employee-related issues to the Administrative Director.
Administrative & Secretarial Support
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Draft professional correspondence, memos, and reports for the Administrative Director and Supervisors.
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Answer laboratory phones courteously and efficiently.
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Assist in coordinating coverage and securing overtime approval.
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Organize and prepare monthly reports, including dashboards and overtime summaries.
Qualifications
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Strong organizational and problem-solving skills.
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Excellent written and verbal communication skills.
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Ability to handle confidential information with discretion.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Prior administrative or coordinator experience, preferably in a healthcare or laboratory environment.
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Bilingual proficiency a plus.