Business Operations & Procurement Coordinator

Job Description

Location: Port Jefferson

Job Type: Full-Time

Reports To: Chief Operating Officer

About Us

Global Computer Systems is a leading managed service provider delivering top-tier IT support, cybersecurity, and digital transformation solutions to small and medium-sized businesses in the NYC Metro Area. We take pride in our best-of-breed technology stack and commitment to excellence.

We are seeking a Business Operations & Procurement Coordinator to support our purchasing, vendor management, inside sales for contract renewals, and general office operations. This role is ideal for someone with 2-5 years of experience in office administration, procurement, or sales support who is looking to grow within a dynamic and fast-paced environment.

Key Responsibilities

Procurement & Vendor Management

• Source, purchase, and track IT hardware, software, and service renewals from vendors and distributors.
• Maintain vendor relationships, negotiate pricing, and ensure timely order fulfillment.
• Coordinate with internal teams to forecast procurement needs and manage inventory levels.
• Process purchase orders, invoices, and vendor payments while ensuring accuracy.

Inside Sales & Contract Renewals

• Manage and track contract renewals for software licenses, warranties, and service agreements.
• Communicate with clients regarding upcoming renewals, pricing, and contract details.
• Work closely with the sales team to support quotes, order processing, and follow-ups.
• Ensure accurate record-keeping of client contracts and agreements.

Office Operations & Administrative Support

• Oversee day-to-day office functions, including supplies management, mail handling, and general organization.
• Assist in scheduling meetings, coordinating travel, and supporting executive requests.
• Maintain operational documentation, including policies, procedures, and reports.
• Serve as a point of contact for internal office-related needs and vendor inquiries.

Qualifications & Experience

• 2-5 years of experience in business operations, procurement, inside sales, or office administration.
• Experience working with IT vendors, distributors, or procurement platforms is a plus.
• Strong organizational skills with the ability to multitask and manage multiple priorities.
• Excellent communication and negotiation skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and CRM or procurement software.
• Detail-oriented with strong problem-solving abilities and a proactive approach.

What We Offer

• Competitive salary based on experience.
• Opportunities for career growth and skill development.
• A dynamic and collaborative work environment.
• Health benefits, 401(k), and PTO.

If you're a detail-oriented, tech-savvy professional looking to grow in a hybrid operations, sales, and procurement role, we’d love to hear from you!