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Accounts Receivable & Collections Coordinator

Green Key Resources
locationNew York, NY 10016, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

Job Description

Accounts Receivable & Collections Coordinator

Position Overview: The Accounts Receivable & Collections Coordinator will collaborate closely with the Billing Department and the Account Management Team, engaging directly with Attorneys, Executive Assistants, and Clients. We are seeking a positive, diligent individual with a customer-service mindset to manage payments and delinquent accounts effectively.

Key Responsibilities:

  • Daily Cash Reconciliation: Update the Cash Reconciliation spreadsheet daily to ensure accurate recording and balancing of all cash receipts from the previous day.
  • Payment Processing: Identify and process ACHs, wires, and incoming checks.
  • A/R Write-offs: Process all accounts receivable write-offs.
  • Follow-ups and Reminders: Responsible for follow-ups and sending reminder statements.
  • Billing Rate Maintenance: Maintain the Billing Rate chart.
  • Timekeeper Setup: Set up new timekeepers.
  • Client Billing/Payment Histories: Prepare charts regarding clients’ billing/payment histories upon request.
  • Daily Cash Receipts: Prepare daily cash receipts, including ACH, wires, checks, credit cards, and direct deposits.
  • Timely Posting: Ensure timely posting of all cash receipts, ACHs, wires, checks, credit card payments, and direct deposits.
  • Daily Cash Report: Update and email the evening Daily Cash Report.
  • Bank Deposits: Prepare daily bank deposits.
  • Credit Card Payments: Process credit card payments.

Qualifications:

  • Experience: Minimum of 4 years of previous experience in cash receipts/accounts receivable.
  • Education: Bachelor’s degree preferred.
  • Industry Knowledge: Familiarity with best practices for cash receipts, applications, billing, and collections in a law firm.
  • Technical Skills: Proficiency in Aderant, Microsoft Word, Excel, and Outlook.
  • Communication Skills: Strong written and oral communication skills.
  • Financial Acumen: Familiarity and working knowledge of WIP and A/R balances.
  • Organizational Skills: Strong organizational skills with the ability to prioritize effectively.
  • Flexibility: Availability to work overtime as needed.
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