Job Description
Job DescriptionWe are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Sands Point, New York. In this contract-to-permanent role, you will provide critical support to our operations, ensuring smooth day-to-day administrative functions. This position requires exceptional multitasking skills and the ability to thrive in a fast-paced environment.
Responsibilities:
• Manage and maintain accurate medical records with a high level of confidentiality.
• Provide support for admissions processes, ensuring all necessary documentation is completed and organized.
• Answer and direct inbound calls while maintaining a courteous and detail-focused demeanor.
• Schedule appointments and coordinate calendars to optimize team efficiency.
• Handle email correspondence, responding promptly and with attention to detail to inquiries.
• Perform data entry tasks with precision, ensuring the accuracy of all records.
• Deliver excellent customer service by addressing client and team member needs promptly.
• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents, presentations, and communications.
• Assist with general office duties such as filing, organizing, and maintaining supplies.• Proven experience in administrative support or a similar role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with a keen eye for detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Demonstrated customer service skills with an attentive and friendly attitude.
• Familiarity with handling medical records and maintaining confidentiality.
• Experience managing schedules and coordinating appointments.