Executive Assistant Global Investment Banking
Job Description
Job Description
Executive Assistant supporting the new Managing Partner in Global Investment Banking
We are seeking to hire for new MD in IBD. Fin Tech Sector. Will work for him plus 5 Bankers.
The idea candidate must have financial services background and Investment Banking Division (IBD) would be a huge plus.
Heavy calendar management, travel arrangements, expense reporting, they use Concur and Oracle.
Finance background is must- IB and/ or trading floor exp. strongly preferred.
Responsibilities
Provide administrative support to a team of investment bankers
Handle incoming calls, respond to inquiries and clarify company policies and procedures
Maintain frequently changing calendars through Outlook
Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls
Prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinate frequent travel arrangements – both international and domestic
Prepare, reconcile and track expense reports through Oracle (T&E system)
Organize and secure highly confidential company and employee information
Assist in ad-hoc reports special projects as needed
Serve as back-up support for other managers/bankers and administrative staff when required
Qualifications
Technical Skills
Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)
Ability to gain a strong command of new systems (Oracle - Travel & Expense, Reporting System)
Non-Technical Skills
Financial services experience required
Front office business support is a plus
2+ prior experience supporting senior Executive(s) in an administrative position
College degree preferred
Expert in multi-tasking, organizing and prioritizing a must
Strong written and verbal communication skills
Detail oriented with ability to work independently and prioritize workload
Demonstrates a high level of integrity and professionalism
Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment
EA hire for new MD in IB. Fin Tech Sector. Will work for him plus 5 Bankers.
Heavy calendar management, travel arrangements, expense reporting, they use Concur and Oracle.
Finance background is must- IB and/ or trading floor exp. strongly preferred.
Work 5 days in office. 9:00 am to 5:30 can be 5:00 if work is done. Midtown
Perm to100- 110k Bonus and excellent Benefits payed by the firm Opportunity for Growth