Job Description
Job Description
Jenny Bour with Robert Half is working with a non-profit organization that is looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership in a dynamic and fast-paced environment. This Executive Assistant role requires a detail-oriented individual who excels at managing schedules, coordinating events, and ensuring seamless communication with internal and external stakeholders. The ideal Executive Assistant candidate will have strong administrative skills and the ability to handle multiple tasks efficiently while maintaining confidentiality and a high standard of conduct!
Responsibilities:
- Coordinate and manage the calendar of the President, ensuring all meetings, events, and appointments are scheduled efficiently and supported with necessary materials.
- Organize logistics for events and conferences, including preparing registration forms, managing RSVPs, arranging travel, and ensuring participants are equipped with relevant details.
- Prepare and proofread reports, correspondence, and presentations while maintaining a high level of accuracy and attention to detail.
- Provide administrative support to directors, assisting with communications and special initiatives.
- Maintain and organize administrative files, both electronic and physical, to ensure easy access and secure storage.
- Reconcile expense reports for senior leadership on a regular basis, ensuring accuracy and compliance with organizational policies.
- Serve as a liaison between the President and key stakeholders, including Board members, community leaders, donors, and government officials.
- Anticipate and prepare materials for meetings and events, ensuring follow-up actions are documented and executed.
- Support day-to-day operations, including creating name tags, programs, and other materials for events.
- Handle sensitive information with discretion, ensuring confidentiality and integrity in all interactions.
- Minimum of 3-5 years of experience supporting C-level executives in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and virtual platforms such as Zoom and Teams.
- Excellent communication skills, both written and verbal, with the ability to engage effectively with stakeholders at all levels.
- Proven ability to manage multiple priorities and projects simultaneously with attention to detail.
- Strong problem-solving skills and sound judgment in decision-making.
- Ability to work independently and collaboratively within a team environment.
- Demonstrated capacity for learning new technologies and systems to enhance efficiency.
***For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.