Operations Associate

Job Description

Job DescriptionSalary: $55,000-$60,000

Are you ready to embark on an extraordinary journey, where your purpose is to empower and uplift others through education? We're seeking a passionate and dedicated individual to become an Operations Associate at Integration Charter Schools (ICS) and play a pivotal role in our vibrant learning community!

About ICS

Integration Charter Schools provide innovative pathways to college that fully integrate students with diverse needs. In building a family of associated schools that share this common mission, ICS strives to fill gaps in public education. The ICS network is composed of four schools located on Staten Island, New York. The guiding principles of ICS are teamwork, courage, community and integrity. We take these principles into the classroom to enrich our students learning experience. In addition to a rigorous academic curriculum, our social-emotional learning program plays a key role in fostering resilience, self-awareness, and interpersonal skills, preparing students for success both in and out of the classroom. We offer opportunities for students to earn college credits through partnerships with higher education institutions, allowing them to gain valuable experience and accelerate their academic journey.

At Integration Charter Schools, we are committed to creating innovative educational pathways that meet the diverse needs ofevery learner. Our dedicated team ofpassionate educators, skilled instructional staff,andsupportive professionalswork together to cultivate an inclusive, enriching learning environment for our entire school community.

Responsibilities

Reporting to the School Principal with a dotted line to the Managing Director of Operations and/or his/her designee, the operations associate will serve as the direct point of contact for families and assist in the overall operational tasks of the school. As the backbone of the school, operations hands all matters non-instructional. The individual in this role will work in a fast-paced, school-based operations environment. Responsibilities include the following:

• Assist in setting a high-standard of operational excellence throughout the school building.
• Assist in the creation of school operational systems and structures that support the smooth operation of the school.
• Assisting with the student registration process, including School mint, collecting documents, and making phone calls to families.
• Support all student recruitment efforts.
• Answering phone calls, taking messages, placing outgoing calls, and sending mass communications when delegated.
• Initiate and track office supply orders.
• Maintain accurate records of all orders and inventory of supply closets.
• Develop process plans for events, as directed by school leadership and/or network operations team. Example: Open Houses, Graduations, Student Events
• Coordinate/manage data analysis and reporting.

• Coordinate/manage all student transportation. Create, distribute, and organize a daily student bus check in & out, metro cards, bussing and door to door bussing.
• School Calendars maintained for OPT Website & Google Calendar for each school
• Ensuring memos, notices, and other school-specific documents are delivered, collected from classrooms and processed daily.
• Assisting operations team with special/time-sensitive projects throughout the year, including but not limited to:, school year startup, assemblies, and end of year closeout
• Helping to create a warm, nurturing and professional school culture.
• Maintaining school systems and files: ATS, PowerSchool, Schoolmint, Parent Square, Scholarchip and OPT
• Coordinate PTO coverages & lunch coverages
• Maintain compliance for Immunizations
• Performing additional duties as designated

Competencies & Qualifications

• A whatever it takes attitude, one that is centered in the notion of children first.
• Bachelor's degree, preferred.
• Strong written and verbal communication skills.
• High degree of organizational skills; detail-oriented with ability to follow through in a fast-paced environment
• Thorough understanding of best practices within school-based operations.
• Understanding of school student-achievement data and New York Charter School Standards
• Ability to use tech platforms such as Kickboard, PowerSchool, Google Drive to track data and communicate effectively with the school community
• A deep belief that every child can succeed, and a willingness to uphold high expectations for students, staff, and oneself to ensure that students are set up for success
• Ability to model social-emotional skills such as, willingness to take feedback, hear new perspectives, and try new things in support of student growth
• Willingness to engage in professional learning and development around issues of diversity, equity, and inclusion
• Leadership Mindset: takes ownership of creating a thriving, joyful school community rooted in ICS Core Values, and modeling that for others.

Additional Information

• Weekly Wednesday half- day schedule for embedded professional development and planning
• Small class sizes
• Tuition reimbursement
• Teaching certification pathway for those who qualify
• Opportunity to be an integral part of our community, making a genuine difference and shaping the futures of our students
• Students of ICS employees have access to after-care options
• Free parking on-campus

• Comprehensive benefits package that includes health, dental, vision and life insurance, a flexible spending account, paid time off, short- and long-term disability policy, commuter benefits, professional development opportunities and a 401(k)-retirement plan with an employer match of up to 3%
• Employees qualify for both NYS Teacher Loan Forgiveness and Public Service Loan Forgiveness
• Promotion of work-life balance to all staff members
• Stipend program that promotes becoming a dual certified teacher in New York State
• Teacher Residency Program
• Tuition-free Bachelors degree program through Monroe College

Salary/Hours

Monday-Friday

7:30AM-4:00PM

$55,000-$60,000