Job Description
Job Description
Job Summary:
The Administrative Assistant will support daily office operations and assist with basic accounting tasks. This role is ideal for someone who is organized, proactive, and has a knack for numbers. You’ll work closely with management and our accounting department to ensure the smooth and efficient running of administrative and financial processes.
Key Responsibilities:
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Provide general administrative support (scheduling, filing, data entry, correspondence)
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Assist with basic accounting tasks, including invoicing, expense tracking, and bank reconciliations
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Maintain accurate records and filing systems (digital and physical)
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Prepare reports and spreadsheets as needed
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Handle incoming calls and emails professionally
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Support bookkeeping and month-end processes under the direction of the accounting team
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Help maintain office supply inventory and place orders as necessary
Requirements:
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Proven experience as an administrative assistant or in a similar role
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Basic understanding of accounting principles and bookkeeping
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Proficiency in Microsoft Office (especially Excel); experience with accounting software (e.g., QuickBooks, Xero, or similar) is a plus
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Must be proficient in Excel for this position. Quickbooks experience is a plus.
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Excellent organizational and time-management skills
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Strong attention to detail and accuracy
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Ability to maintain confidentiality and handle sensitive information
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High school diploma or equivalent required; associate’s degree or higher in business, accounting, or related field is a plus